Personal Assistant/senior Administrator

Job Ref: 59704
Sector: Aviation
Job Type: Contract
Date Added: 16 April 2019
  • Filton, Gloucestershire, England, UK Filton Gloucestershire GBR bs34 7pa
  • Competitive
    ANNUM
  • Alex Woodfine
  • 01329 227000
Carbon60 https://www.carbon60global.com https://www.carbon60global.com/-/media/carbon60/images-buttons-logos-and-graphics/logos/carbon60/logo.jpg

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FCCA Personal Assistant - Based FiltonTo provide full administration/secretarial support to the Head of Costing Manufacturing. Also provide ad-hoc support to the Heads of Costing CoCs UK. Main duties & responsibilities· Daily monitoring of e-mails for the Head of Costing Manufacturing, highlighting e-mails that require action/follow up and pro-actively responding to e-mails where appropriate.· Diary management including UK and transnational requests and requests from external suppliers· Pro-actively book travel in a timely manner for the Head of Costing Manufacturing additionally support the Heads of Costing CoCs UK with their travel booking. For the Head of Costing Manufacturing ensure a pack for each trip includes agendas, minutes and itineraries. Ensure all USA and Indian visas are up-to-date.· Submit expenses for Head of Costing Manufacturing and are submitted in a timely manner· Liaise with Head of FCCs office in Toulouse with respect to FCC level meetings in the UK· Assist in the organisation of FCCA team booster and FCC UK meetings, including involvement with input for workshops, planning etc. · Set up regular 1:1 meetings for Head of Costing Manufacturing and their direct reports (recognising the transnational team)· Co-ordinate and submit weekly Comms on behalf of FCCA into the relevant iShare· Facilitation of FCC activities on behalf of Head of Costing Manufacturing in their capacity as Site Co-Ordinator for FCC in UK.· Liaison with UK Rewards team in respect of any "FCCA" related activities including allocation of Non Payroll Awards i.e. Rugby / Football tickets. · Delegated responsibility for time and attendance authorisation in MY HR· Delegated responsibility for Expenses and Travel approval on behalf of Head of Costing Manufacturing· Create and maintain the reporting of travel expenses for the FCCA teamPerson Specification Focused with a desire to support key stakeholders, provide them with a high standard of service, keeping them informed of progress and have a helpful and friendly "can do" attitude. Ability to work on own initiative with minimal supervision and prioritise their own workload and organise their own time to achieve their key deliverables.· Confident and able to liaise with key stakeholders building strong business working relationships · Happy to work as part of a high performing transnational team.· At least 5 years experience working at a Exec/Senior Management level· Excellent organisational skills with good knowledge of the organisation and ability to work at all levels transnationally· Knowledge of Click n Buy/The HUB/MyPulse· Proficient in Word, Excel and PowerPoint· Excellent interpersonal skills and the ability to influence without direct hierarchical responsibility.· Excellent communication and IT skills, both written and oral. · Co-operate willingly with the wider FCCAx team, adopting an open-minded and flexible attitude, whilst ?seeking to identify opportunities for continuous improvement within own role.· Confidentiality is key

The recruiter has stated that all applicants for this job should be able to prove they are legally entitled to work in the UK. Carbon60 is a trading name of Carbon60 Limited an Employment Business/Agency.

Carbon60
16/05/2019 12:46:46
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