Administrator (Offshore Wind)

Role: Administrator
Sector: Offshore Wind
Location: Glasgow - Hybrid 3 Days per week in the Office
Start Date: May 2024
Duration: 6 Months + Possible Extension
Rates: £150 Daily Rate via Umbrella / £115 Daily Rate via PAYE
Clearance: BPSS

Summary:

Join our client's dynamic team as an Administrator for an Offshore Wind Farm Project. You'll play a crucial role in supporting the project's smooth operation by handling administrative tasks and ensuring efficient communication among team members and stakeholders.

Responsibilities:

• Administrative Support: Provide comprehensive administrative support to project managers and team members, including scheduling meetings, managing calendars, and organising project documents.
• Document Management: Maintain accurate records of project-related documents, contracts, permits, and correspondence, ensuring easy access for team members and compliance with regulatory requirements.
• Communication: Facilitate effective communication among project stakeholders, including internal team members, contractors, suppliers, and regulatory authorities, through emails, phone calls, and meetings.
• Data Entry and Reporting: Enter project data into relevant databases and generate reports as required by project managers and stakeholders, ensuring data accuracy and timeliness.
• Procurement Assistance: Assist with procurement activities by obtaining quotes, processing purchase orders, and tracking deliveries to support the timely acquisition of project materials and services.
• Logistics Coordination: Coordinate logistical arrangements for project activities, including travel arrangements, accommodations, and transportation for team members and visitors.
• Health, Safety, and Environment (HSE) Compliance: Support HSE initiatives by maintaining records, scheduling training sessions, and assisting with the implementation of safety protocols to ensure a safe working environment for all project personnel.
• Budget Tracking: Assist in monitoring project expenses by tracking costs, processing invoices, and reconciling financial records to support budget management and forecasting.
• Stakeholder Relations: Build and maintain positive relationships with project stakeholders, addressing inquiries and concerns in a professional and timely manner to foster collaboration and project success.
• Ad Hoc Tasks: Undertake additional tasks and projects as assigned by project managers to contribute to the overall success of the Offshore Wind Farm Project.

Qualifications:

• Full UK Working Rights
• Experience with Accounts processing / Financial Admin experience
• Proven experience in administrative roles, preferably within the renewable energy or construction industry.
• Strong organisational skills with the ability to multitask and prioritise workload effectively.
• Excellent communication skills, both written and verbal, with a keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
• Knowledge of health, safety, and environmental regulations related to offshore wind farm projects is desirable.
• Ability to work independently and collaboratively in a fast-paced environment.

Join our client's team and be part of an exciting venture to harness clean energy from offshore wind! Apply now to embark on a rewarding career as an Administrator for our client's Offshore Wind Farm Project.

If this position could be of interest, please apply via the link or contact Hallam Knight at Carbon60 for further details.

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.